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Sunday, 29 January 2012

How To Prepare For A Presentation Through Efficient Meeting Materials

By Dana Cain


Modern business takes teamwork. No one can do it alone. That's why today's corporate environments are designed to facilitate people working together. Computer networking helps bring employees into sync, but even more important is the sort of face time you can only get by meeting in person-provided meetings are run efficiently.

Anyone who's ever put a meeting together knows just how time-consuming it can be. Whether it's an everyday meeting or a large business event, productive meetings require planning and preparation. Here are just a few of the dilemmas you may encounter, with the corresponding solutions in brief.

Dilemma. You have a ton of handouts, yet you don't know how to make them stand out.

Solution. Organize your meeting materials systematically by filing them in binders with tab dividers, then distribute them to the participants in the meeting. The divider tabs make it simple for everyone to follow along as the meeting goes from topic to topic. For a slick look and feel, used framed view binders.

Dilemma. You're aiming for that mellifluous cohesion between graphics and text in the meeting materials, but alas, you're as much as graphic designer as Lindsay Lohan is a candidate for sainthood, and you don't have the budget to hire a designer.

Solution. Very simple - just visit websites online dealing with graphic design and you should be set. On the Internet you can find a multitude of different templates, themes and other tools you can use for designing meeting materials or any other useful items for an event. From name badges and tent cards to binders and divider tabs, with just a few clicks you'll be able to design and print a whole suite of products that have a coordinated look. Whether you are organizing a meeting or an event for business or for after-hours purposes, the number of insider suggestions, project ideas and amount of expertise proffered is quite considerable on the Internet. Plus, you'll find advice and tips from professional meeting planners. And as an added bonus, you just might discover timelines for meeting preparation, checklists to help you organize meeting and again, detailed instructions for preparing of meeting materials.

Dilemma. You're stumped as to how to present some important talking points.

Solution. Don't let important information get buried in a pre-sentation deck. To make those talking points worth talking about, so to say, find a way to highlight them on your easel board or poster. It's easy to find a way to create these posters -- just drop by your nearby office supply store and purchase an easy to use sign kit.




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